(REVISED JANUARY 2013)
ARTICLE I: NAME
The name of this corporation shall be the Palmetto Paddlers, Inc. and is sometimes referred to in these bylaws as the "Club". Said Club may be affiliated with other organizations of similar interests and other conservation oriented organizations.
ARTICLE II: PURPOSE
(1) To bring together paddlesport enthusiasts for the purposes of companionship, education and conservation.
(2) Promote enjoyment and foster appreciation of paddlesport in canoes, kayaks, and other similar watercraft.
(3) Promote safety/proficiency in rescue/self‐rescue techniques.
(4) Promote, support, and participate in charitable giving and outreach to agencies active in the protection of natural resources and river access, and outdoor recreation.
ARTICLE III: BASIC POLICIES
Section I: Safe paddling shall be promoted through educational programs. “The use of alcohol or mind altering drugs before or during river trips is not recommended. It dulls reflexes, reduces decision making ability and may interfere with important survival reflexes”. AWSafety Code. The use of illegal or illicit drugs at any Club sponsored or affiliated event is strictly prohibited; alcohol may also be prohibited at various venues or events.
Section II: This Club shall be non‐profit, non‐commercial and nonpartisan. The name of the Club or the names of any members in their official capacity shall not be used without the specific consent of the Board of Directors.
Section III: The Club may affiliate and cooperate with other organizations and agencies active in aquatic and outdoor activities, such as conference groups and coordinating councils, provided its representative makes no commitments that bind the group he or she represents, except as directed by the Board of Directors. Members shall act in accordance with, and adhere to the guidelines, rules, or regulations of the affiliate organization, in addition to Club policies.
ARTICLE IV: MEMBERSHIP AND DUES
Section I: Any person eighteen years or older who supports the purposes of the Palmetto Paddlers, Inc., and abides by the above policies and Bylaws may become a member upon payment of dues as hereinafter provided. Membership in the Club shall be available to any interested person without regard to race, color, creed, sex, or national origin. Membership in the Club shall entitle each member to participate fully in all Club functions and activities. Persons residing in the same residence shall be entitled to a family membership and are also eligible to participate fully in all Club functions and activities. Each family membership shall be entitled to only one vote.
Section II: Minors may not participate in Club organized trips unless accompanied by a parent or by a responsible Adult during the trip. The responsible adult must be appointed by the parent and must accept the designation. The responsible adult must have been given written permission to authorize medical treatment for the minor, information on how to contact the minor's parents, and insurance information for the minor.
Section III: The price of annual dues shall be set by the Officers of Palmetto Paddlers and are subject to approval of the general membership at a general meeting by majority vote of members present following announcement to the membership. The dues may be for an Individual Member or for a Family Unit. Annual dues, along with an updated membership form, shall be submitted to the Club treasurer.
Section IIIa: Membership is for 12 months effective from join date. Membership dues will be due and payable on or before the anniversary month of membership. A grace period of two (2) months shall be granted before canceling a membership.
Section IV: 2. The Club shall conduct enrollment of members at any time of the year.
Section V: Only members in good standing of the Club shall be eligible to participate in its business meetings, voting or to serve in any of its elective or appointive positions.
ARTICLE V: OFFICERS AND THEIR ELECTION
Section I: The Officers of the Club shall be the President, Vice‐President, Secretary, Treasurer, Cruisemaster, Membership/Hospitality Officer, Communications Officer, Webmaster, Safety/Instruction Officer and two Members‐at‐Large. These officers shall be elected annually by ballot, provided, however, that if there shall be but one candidate for any office, by motion from the floor the election may be by voice. Officers shall serve for one year, or until their successors are elected and installed. Terms of office shall run from January through the December 31.
Section II: There shall be a nominating committee composed of three (3) members: the Communications Officer as chair and two (2) members from the general membership. The committee shall be formed two months prior to officer elections.
Section IIa: The nominating committee shall nominate qualified persons for each office to be filled. Members of the nominating committee are not disqualified from being nominated for any of the offices to be filled. Nominations may be made only with the prior consent of the nominee. Nominees will be reported to the membership at the meeting preceding the officer elections. A vacancy occurring in an elected office shall be filled by vote at the next regularly scheduled meeting, written notification of vacancy having been mailed at least one week prior.
Section III: An officer of the Corporation may be removed from the office for malfeasance, or nonfeasance of the duties of the office. Such removal shall occur only after recommendation by a two‐thirds vote of the Board.
ARTICLE VI: DUTIES OF OFFICERS
Section I: The President shall preside at all meetings of the Club, shall be Chairperson of the Board of Directors and shall perform all other as prescribed in the Bylaws or as designated by the Board of Directors. The President shall coordinate the work of the officers and committees of the Club in order that the purposes of the Club may be promoted. The President or appointee of the President shall be the Club representative to any affiliated organizations. The President shall keep the Club video playback equipment and Club signage at the ready for Club functions.
Section II: The Vice President shall act as an aide to the President, presiding in the absence of that officer. The Vice President shall serve as Chairperson of the Audit Committee. The Vice President shall be responsible for programs as directed by the Board by providing for speakers/activities of interest for Club meetings.
Section III: The Secretary shall keep a correct record of all general meetings and all meetings of the Board of Directors. Minutes of the Board meetings shall be distributed to all Board members within one week of the meetings. The Secretary shall assist with Club correspondence under the direction of the President. The Secretary shall maintain historical records of meetings and activities of the Club and of the Board of Directors.
Section IV: The Treasurer shall receive all moneys and keep accurate record of receipts and expenditures. The Treasurer shall make a report of expenses and income at each monthly Club meeting and meetings of the Board of Directors. The Treasurer shall make records available to the Board of Directors as required by the Board. The treasurer shall prepare and file, or cause to be prepared and filed, all tax returns and corporation certificates. The Treasurer shall make deposits and payments on behalf of the Club, and ensure that the bank accounts remain in good standing. The Treasurer shall turn over financial records to the Audit Committee at audit time. The Treasurer shall ensure membership cards are provided to the members and that the Membership/Hospitality and Communications Officers are provided with the names and contact information of all current members.
Section V: The Cruisemaster shall be responsible for scheduling trip planning meetings, assist members in planning and coordinating trips and securing coordinators for all trips. The Cruisemaster will collect all Club documents from trip coordinators following trips, including waivers and accident forms.
Section VI: The Membership/Hospitality Officer shall maintain a current membership roster in coordination with the Treasurer (March & September). Duties include welcoming new members and serving as a contact source to the membership and ensuring that all new members receive a membership card, and Welcome Letter from the President.
Section VII: The Communications Officer shall be responsible for relaying electronic correspondence to members, via email, social media, and website. Regular posts should be made to Club members to inform them about upcoming trips, meetings and issues This Officer shall be responsible for forming the nominating committee and shall be its chair.
Section VIII: The Webmaster and any designated assistant(s) shall be responsible for maintaining an official Club website. This officer shall keep the site information up‐to‐date and perform the necessary maintenance tasks. This Officer shall be responsible for securing reliable web hosting and renewal of the “palmettopaddlers.org” domain name. The Webmaster shall keep a local backup of all Club website data.
Section IX: The Safety/Instruction Officer shall be responsible for planning and developing activities of an educational nature with respect to water safety, to include training and instruction.
Section X: Members‐at‐Large (2). One Member‐at‐Large shall be designated the Conservation Officer and shall plan and develop activities of an educational nature, including scheduling waterway cleanups; and shall investigate current developments affecting natural resources and inform the membership. The second Member‐at‐Large shall be designated the Liaison Officer and shall act as representative to outfitters, vendors, and river groups and ensure that they have Palmetto Paddlers print items and are provided with other information as necessary.
ARTICLE VII: MEETING
Meetings of the membership shall be held monthly at the discretion of the Board of Directors, provided that there are at least two meetings per year, the time and place to be determined by the President.
ARTICLE VIII: BOARD OF DIRECTORS
Section I: The Board of Directors shall consist of the Officers of the Club and the immediate past President.
Section II: The duties of the Board of Directors shall be to transact necessary business between Club meetings. A minimum of five (5) board members shall constitute a quorum. The Board shall determine the general policies and strategic directions of the Corporation in pursuit of the Purposes enumerated in Article II of these bylaws and the Corporation's Articles of Incorporation.
Section III: The Board of Directors shall meet once a month, although the President may call special meetings or cancel regularly scheduled meetings as may become necessary.
Section IV: The President may establish appropriate committees. The President shall appoint the chairperson of each committee with the approval of the Board of Directors. Members of committees shall be selected by the Chairperson. Chairpersons and committee members may be removed by the appointing authority or by the Board.
Section V: Term of committee. The life of committees shall be designated by the President but shall be no longer than December 31. Committees may be re‐established the following year if the need exists.
ARTICLE IX: AMENDMENTS
Subject to the provisions of Article XIII, the Board of Directors shall have power at any time, and from time to time, to make, alter, amend and repeal bylaws for the administration and regulation of the affairs of the Club.
ARTICLE X: VOTING
Those entitled to vote shall be members in good standing whose dues are paid current. Individual members shall have one (1) vote and family units shall have a maximum of one (1) vote.
ARTICLE XI: FINANCES
Section I: The Corporation shall operate as a nonprofit organization. No officer shall receive a salary, all services being rendered to the Corporation on a voluntary basis.
Section II: No funds, property, or assets of the corporation shall be distributed to its members or Officers or other private persons, except when the Board authorizes payment of reasonable compensation for services rendered or reimbursement of expenses incurred in achieving the goals of the Corporation. An auditing Committee shall be established each year. The Auditing Committee shall consist of the Vice President and two members in good standing. The Auditing Committee shall make a written report each year to the Board of Directors and the general membership.
ARTICLE XII: PARLIAMENTARY AUTHORITY
Roberts’ Rules of Order Revised shall govern this Club in all cases to which they are applicable.
ARTICLE XIII: DISPOSITION OF ASSETS
IN CASE OF DISSOLUTION
In the case of the dissolution of the Club, any and all assets of the Club shall be disposed of to another Eleemosynary corporation, which is exempt from South Carolina and federal income tax. This provision shall be irrevocable, notwithstanding any other provisions of these bylaws or of the corporate charter.